General Information

The congress will start on October 2nd and close on October 4th, 2025.

Secretariat and Registration Desk

The pre-registration and on-site registration desks will be open for individuals during the following days:

October 2nd, 2025→  10:00 – 18:00

October 3rd 2025 →  08:00 – 19:00

October 4th, 2025 →  08:00 – 17:30

Timings are preliminary and subject to changes

Admission

Participants are kindly requested to wear their badge during all congress activities to be admitted to the scientific sessions and all the areas of the congress.

Lost badges will only be replaced against the payment of a handling fee and upon proof of original registration.

Please note that children are not allowed in the Congress area.

Insurance

Congress organizers cannot accept liability for personal injuries or for loss of or damage to property belonging to congress participants, either during or as a result of the Congress. Therefore please check the validity of your own insurance.

Language

The official language of the Meeting is English. Simultaneous translation will not be provided.

 VISA requirements

All non-Romanian nationals entering Romania must provide valid travel documentation. Delegates who hold neither an EU passport nor a Schengen visa should check as soon as possible the Romanian Ministry of Foreign Affairs’ website to see if they require a Visa to enter the country.
Visa regulations depend on your nationality and country of origin. For the most updated information regarding visa requirements, we do suggest you contact your local consulate for full and official instructions on the specific visa regulations and application procedures that apply to you. If a Visa is required, delegates should apply to the Romanian Diplomatic and Consular Representations in their country of residence with the documents outlined on the Ministry of Foreign Affairs’ website. Invitation letters to the conference may be downloaded online at registration area of our website.

Please Note:

  •  Visa applications may take several months. Please check this now.
  •  Visa application fees vary. Please contact the embassy or consulate in order to enquire about costs.
  • Presentation of the requested documentation does not guarantee that the Visa will be issued.

AIM Group will be glad to assist you in case you need any other written invitation or document to support your visa application at the following e-mail address: visa@aimgroup.eu